Nonprofit Job Board

Grants Administrator

The Unitarian Universalist Veatch Program at Shelter Rock is the national philanthropic giving program of the Unitarian Universalist Congregation at Shelter Rock in Manhasset, New York. We have been a leader in progressive philanthropy since 1959. We provide long-term general support for non-profit organizations throughout the United States that reflect the values and philosophy of Unitarian Universalism. Veatch grantees are building the base for progressive social change in the United States, including engaging in constituent-led organizing, civic engagement and advocacy efforts. We are a multi-issue funder, including support for environmental justice, worker rights, gender justice, racial equity and immigrant rights.

For the latest Veatch annual report including a list of current grantees please visit:

About the Position
As an integral member of the Operations team, the Grants Administrator implements key tasks for effective grantmaking, financial analysis, technical support and communication efforts with grantees and partners, for the Unitarian Universalist Veatch Program at Shelter Rock, a national funder of community organizing and civic engagement non-profits.

The Grants Administrator is a full-time position and reports directly to the Operations Manager of the Veatch Program.

Essential Duties and Responsibilities

Grants Management
Perform a variety of responsible duties requiring independent analysis, judgment and knowledge of grantmaking functions; maintain records, process complex documents and compile regular and special reports.
Support the ongoing development of grantmaking systems, currently for managing nearly 200 annual grants across the country.
Input information and process grants data using Foundant, the current grants management system (GMS).
Complete due diligence review of grant applications.
Maintain database and all filings systems of grants, inquiries and declinations; generate reports on grantees utilizing the GMS.
Provide reports to ED and Program team regarding grantees.
Respond to all email, mail and phone inquiries about pending requests.
Correspond with current grantees about grants, required budget and staff information, news articles and report requirements.
Compile data about grantees for the annual report and other publications.

Board Support
Assist in preparation of grants meeting agendas, grant write-ups, Board dockets, and additional material being sent to the Veatch Board.
Maintain accurate records and filing systems for planning and tracking Board meetings and Board decisions, including minutes.
Assist the Administrative Coordinator as needed to coordinate Board meetings logistics.

Financial Management and Analysis
Prepare financial analysis including Financial Health Indicator (FHI) forms for incoming grants.
Track budget expenditure and prepare grants analysis and allocations charts for board review.
Maintain up-to-date balances for mini grant funds and support allocations monitoring.
Prepare payment requests for finance office processing, transmit and track grants payments.
Provide financial due diligence for incoming grant applications.

Team Support
Support Program and Operations team when requested, in execution of site visits and Veatch program events.
Support Operations team in seeking and providing innovative tools, technology and systems for effective grantmaking.
Maintain forms to make procedures more efficient.
Assist new support staff with procedures.
Participate in team building events.

Key Qualifications and Requirements:
Education and Work Experience
Bachelor’s degree or equivalent experience.
At least 5 years of progressive experience in a grant-making program.

Professional Skills
Capacity for taking initiative and working both independently and collaboratively.
Excellent writing and editing skills (letters, minutes, grants listings, etc.).
Accuracy and attention to detail.
Reliable and able to work well with grantees, funder colleagues, program officers and other support staff.
Excellent time management, managing multiple deadlines and priorities.
Demonstrated ability to work effectively in a distributed/remote environment
Team approach, strong collaboration skills, high social and relational capacity, and positive attitude.
Abie to support and work with individuals and organizations representing a mix of racial, ethnic, religious and socio-economic backgrounds.
Understanding and acceptance of the philosophy and values of Unitarian Universalism and the program priorities of the UU Veatch Program.

Technology Skills
Excellent computer skills (Microsoft Word, Outlook, PowerPoint and Excel and similar programs; online scheduling, experience with grants data management programs, Foundant experience a plus.)
Knowledge of grant making systems preferable.

Salary: Competitive based on experience, with excellent benefits.

Application Information:

A resume with cover letter describing your interest in this position, salary expectations,
with names, email addresses and phone numbers of three references, should be
submitted electronically to [email protected] and put “Grants Administrator
Search” in the e-mail’s subject line. The position will remain open until filled; however, applications received by Monday, June 29th will receive priority consideration. No phone calls

The Unitarian Universalist Congregation at Shelter Rock invites applications from candidates regardless of race, gender, sexual orientation, age or disability. The Unitarian Universalist Veatch Program at Shelter Rock is an Equal Opportunity Employer and complies with the Americans with Disability Act.

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